building dispute conclave
  • June 11, 2021
  • Effective Building
  • 0

NCAT may order that the experts on both parties in complex home building cases meet in a building dispute conclave.

What is a Building Dispute Conclave?

A conclave is a joint meeting between experts engaged by the respondent and the applicant. The conclave is typically held on-site. Generally, only the Tribunal Member and experts tend to the building dispute conclave.

The objective of the building dispute conclave is to limit or eliminate the need for expert evidence at the hearing. The conclave is conducted by a tribunal member with extensive experience and expertise in home building matters.

Elie Farah, Effective Building & Consultancy expert, can be your reliable expert witness regarding house issues in a building dispute conclave. He will discuss the issues he has prepared reports to clarify matters in dispute and reduce the possible issues to be determined at the final hearing. 

The building dispute conclave results are either signed off by the experts at the conclave or combined into a final report. Then, the parties are bound by the outcome of the conclave unless it can be shown there are exceptional cases that imply they shouldn’t be so bound.

As a result, a conclave can save costs to the parties and expedite the hearing process in complex home-building issues.

Building Dispute Conclave Process

Step 1: Directions Hearing

A matter is referred for a conclave at a Directions Hearing. The hearing will confirm what’s to occur before and after the conclave. This includes:

  • Giving information on the availability of experts for the conclave.
  • Preparing experts’ written reports on alleged defective work.
  • Setting deadlines for filing of experts’ reports and Scott Schedules.

Step 2: At the Building Dispute Conclave

Before the conclave starts, the Tribunal Member explains the procedure and rules for the experts. Then, the experts will cooperatively discuss the issues between themselves, with the Tribunal Member leading the discussion.

The experts analyse the reports and note any areas of agreement. Suggested solutions are agreed upon, and any remaining areas of disagreement are noted as well. If necessary, a joint Scott Schedule is drafted and signed off.

During the conclave, if the need arises, an expert may seek brief advice from lawyers or a party to proceedings.

Step 3: Outcome of Building Dispute Conclave

In this stage, the Tribunal Member prepares the report on the conclave outcomes called a “Memorandum of Outcome.” This includes the agreed list of items and notes regarding any matters still in dispute on the Scott Schedule.

The experts who attended the conclave sign the Memorandum of Outcome and a revised joint Scott Schedule reflection of the positions reached the conclave. The documents are then sent back to NCAT.

If the settlements occur during the conclave, the matter is listed for hearing to assess if the agreement finalises all issues. Then, orders are made according to the settlement terms.

If it’s not settled on that event, the matter is listed for directions to further hearing of the outstanding issues.

When Does a Matter Get Referred for a Building Dispute Conclave

A home building issue may be referred for a conclave if there are:

  • Multiple items are in dispute which may be possible to solve before hearing.
  • Both parties have briefed experts.
  • Experts reports and Scott Schedules have been exchanged.
  • A conclave is considered to be affordable.

Roles and Responsibilities

Tribunal Member

The role of tribunal members is to facilitate discussions between experts. The member will not make orders or directions. Things discussed at a conclave are not acceptable as evidence in the hearing unless both parties agree.


The experts are to be independent and provide unbiased advice. The obligation of experts is to NCAT and assist the Tribunal Member, not to the party instructing them.

For more information about building inspection and consultancy service we offer, visit our Help Centre.

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About Elie Farah

Elie Farah is a Building Consultant with over 25 years of experience in the property industry. Elie has specialised knowledge in development acquisitions, blue-chip properties and inspections, as well as flood-affected and waterfront properties, heritage buildings, bushfire management and existing use rights.

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